Privacy Policy

Olympiad Examination Provider

1. Introduction

We are committed to protecting the privacy and personal information of students, parents, teachers, schools, and other users participating in our Olympiad examinations. This Privacy Policy explains how we collect, use, store, and protect your information.

2. Information We Collect

We may collect the following information:

Student’s name, date of birth, gender, class, and school details.
Parent or guardian’s name and contact information.
Teacher or school coordinator details.
Email address and mobile number.
Postal address (where applicable).
Examination registration details.
Payment information (processed securely through authorized payment service providers).
Examination scores, rankings, certificates, and awards.

3. Purpose of Data Collection

We collect information to:

Register participants for Olympiad examinations.
Verify participant eligibility.
Conduct examinations and prepare results.
Issue certificates, medals, awards, and scholarships (where applicable).
Communicate examination schedules, updates, and important announcements.
Improve our examination services and user experience.
Comply with applicable legal and regulatory requirements.

4. Information Sharing

We do not sell or rent personal information.

We may share information only with:

Participating schools and authorized school coordinators.
Examination centers and invigilators.
Payment service providers.
Printing and logistics partners for certificates and awards.
Government authorities or regulatory bodies when required by law.

5. Data Security

We implement appropriate technical and organizational measures to protect personal information against unauthorized access, loss, misuse, alteration, or disclosure. However, no method of electronic storage or transmission is completely secure.

6. Data Retention

Personal information will be retained only for as long as necessary to conduct examinations, issue results and certificates, comply with legal obligations, and maintain official records.

7. Cookies and Website Usage

If you use our website, we may collect limited technical information such as browser type, device information, IP address, and website usage statistics through cookies and similar technologies to improve our services.

8. Children’s Privacy

Since Olympiad participants are generally minors, registration and participation may require the consent of a parent, guardian, or authorized school representative where required by applicable law.

9. Participant Rights

Participants or their parents/guardians may request to:

Access their personal information.
Correct inaccurate information.
Update contact details.
Request deletion of personal information where legally permitted.
Withdraw consent where applicable.

10. Third-Party Services

Our website or services may include links to third-party websites or payment gateways. We are not responsible for the privacy practices of those third parties.

11. Changes to this Privacy Policy

We reserve the right to update this Privacy Policy from time to time. Any changes will become effective upon publication on our official website.

12. Contact Us

For any questions regarding this Privacy Policy or your personal information, please contact:

Organization Name:

If any one having any quieries plz visit us

Xaviers Council,

Chintamaniswar, Bhubaneswar, Odisha
whatsapp : 8763826350

Email: xavierscouncil3435@gmail.com

Web: www.xavierscouncil.in